InstantSpace — Automated Venue Bookings
Venue booking, without the back-and-forth

Turn inquiries into holds, instantly.

Automated booking widget that bridges your request forms with scheduling systems — no manual entry, no double bookings.

01 / Challenge

Venue operators lose hours every day to manual booking admin.

Form chasing

Manual review for every request.

Response lag

Slow replies lose bookings.

Double-bookings

Availability isn't synced.

Real-time sync, zero manual steps.

02 / Solution

API-native integration

Connects directly to your scheduling platform — checks live availability in milliseconds.

Instant tentative holds

Inquiry lands → availability verified → hold placed automatically, before you even look.

Automated confirmations

Personalized email goes out the second the hold is placed — no draft-writing needed.

03 / Features

Everything you need to automate the booking workflow.

Webhook ingestion

External form webhook integration

Plug any form — Gravity Forms, Typeform, custom — and we handle the rest.

Live availability

Real-time calendar availability check

No more “let me check and get back to you.” Availability is verified against your source of truth.

Smart holds

Automatic tentative hold creation

The system places a hold on the calendar instantly — so you never overbook.

Email automation

Automated email response templates

Branded, personalized confirmations sent instantly — no template hunting.

Dashboard

Basic dashboard for tracking requests

See every inquiry, hold, and conversion in one clean view.

04 / Proof

We used to lose an hour a day on booking emails. Now it’s automatic.

MK

Maya K.

Operations Lead, The Foundry

Our response time went from hours to seconds. Clients notice.

JR

James R.

GM, Harbor Event Space

No more double bookings. It just works in the background.

SL

Sofia L.

Community Manager, CoLab

05 / Process

From inquiry to hold in three steps.

01

Inquiry received

Your external form triggers the webhook automatically.

02

Availability verified

Real-time check against your scheduling platform’s API.

03

Hold & confirm

Tentative hold placed, confirmation email sent — all in seconds.

Pricing

Simple, volume-based plans.

Starter

For small venues getting started.

$99/mo

+ $500 setup

  • Up to 50 bookings/mo
  • 1 location
  • Email support
Get Started
Most Popular

Pro

For growing operations.

$249/mo

+ $1,000 setup

  • Up to 200 bookings/mo
  • 3 locations
  • Priority support
  • Custom branding
Get Started

Enterprise

Multi-location & high volume.

$499/mo

Custom setup

  • Unlimited bookings
  • 10+ locations
  • Dedicated manager
Contact Us
Get early access

Ready to automate your venue?

Join the waitlist and be first in line when we launch.

06 / FAQ

Common questions.

Which scheduling platforms do you integrate with?

We connect via API to most major workplace management tools, including OfficeRnD, Robin, and Skedda. Custom integrations available on Enterprise.

How does the tentative hold work?

When an inquiry comes in, we check availability in real time. If the slot is open, we place a temporary hold on the calendar for 24 hours, giving you time to confirm.

Is the setup really that fast?

Most venues are live within a week. We handle the API connection and custom branding during the implementation phase.

What happens if the calendar is double-booked?

Our real-time check prevents that. The system verifies availability before placing any hold, so double bookings are virtually eliminated.

Can I customize the email templates?

Yes, Pro and Enterprise plans include custom branding and personalized email templates that match your venue’s voice.

InstantSpace

Automated booking for modern venues. Turn inquiries into confirmed holds in seconds.

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